Using AI for travel planning can save time while boosting productivity. Find out the top AI tools for business travel
Is your organization using AI for travel planning yet? By 2030, it’s expected that 70% of businesses will be using some form of AI technology. While artificial intelligence and machine learning have become indispensable in the finance and technology sectors, AI is equally useful when it comes to corporate travel planning and policy compliance. Business travel planners enjoy the benefits of real-time scheduling updates and custom booking suggestions.
The applications are diverse. Break down language barriers with AI translation tools, optimize itineraries with an efficiency-boosting AI travel planner, and reduce airfare costs with an AI flight booking tool. Below, we’ll discuss the potential benefits of AI in the travel industry, outlining the top business travel tech solutions available today.
Business trips often involve research into a destination’s accommodation options and activities. Using AI for travel planning saves time because AI-powered algorithms comb through data to offer customized recommendations. These tools optimize the planning process by considering traveler preferences, past trips, and browsing histories to offer suggestions. They’ll also automatically compare itinerary options with a company’s travel policy, streamlining travel request approvals.
AI travel planners provide personalized suggestions to help you build itineraries. The benefits also include cost reduction and improved communication:
Predictive analytics tools work to find the best advance booking fares using dynamic pricing models and historic cost analysis.
Because AI works automatically behind the scenes with data-driven precision, it’s useful for lots of time-saving corporate travel tasks, including expense management. Expense tracking and reporting are tedious when done manually during and after business trips, since you need to hold on to every receipt. As a result, according to Tripeden.com for Business research, nearly half of corporate travelers expressed interest in using AI expense management tools.
Streamline and simplify your business travel planning, budgeting, and compliance with these AI travel tech solutions.
There’s no shortage of AI travel planning tools that can help optimize your business trip itinerary. Mindtrip takes traveler preferences, date ranges, and budget into account. Once you’ve input business trip details for your team members, the app will create a day-by-day itinerary. Itineraries feature maps so you can see where destinations are and plan a realistic schedule. At the same time, budget tracking tools ensure you stay on target.
This tool is particularly useful for group travel and collaboration, with shareable itineraries. When you’re planning a trip for a team presentation, trade show, or conference, each user can access the itinerary. Users can also make dynamic changes in real-time, ensuring that everyone is informed of any scheduling updates.
Business travel admin often involves some event planning, whether travelers are presenting to international clients or in need of a gathering space to meet with colleagues. Groupize specializes in meeting management solutions for small businesses, and the company’s new Groupize Pro products use AI for advanced venue information. The platform’s AI Concierge service delivers rapid, accurate suggestions.
While planning an upcoming business trip, you’ll be able to make sure that you have the most up-to-date details about potential venues, so you can successfully build business meetings into each traveler’s itinerary.
Traveling for business requires storing and submitting expense receipts. With automated AI expense management tools like Expensify, business travelers can save time that would be spent on manual processing while preventing human error that could delay payments. The software’s AI-powered auditing technology sifts through vast quantities of data to verify each transaction, ensuring compliance.
Admins can monitor travel expenses at a distance since employees take photos and upload each business expense receipt. Expensify’s SmartScan tool automatically captures all data for fast, accurate submissions into an expense report. Expensify also integrates with Tripeden.com for Business using Traxo, automatically uploading business travel receipts on the go.
Remove language barriers during business travel using AI translation tools like DeepL. Over 100,000 businesses and governments already use DeepL’s Language AI, which is trained on linguistic data according to the latest machine learning research. DeepL’s translations are up to three times more accurate than other AI translation apps, enabling your team to better connect with global colleagues and customers.
The DeepL Voice tool is especially useful for employees in the field, with live, real-time voice translation capabilities. Just download to an iOS or Android device, and they’ll be able to manage one-on-one conversations in foreign languages using advanced AI technology.
Even with a well-written and comprehensive travel policy, business travelers may get confused, reducing compliance and causing administrative delays. To meet these challenges, business travel specialists at Altour have recently unveiled a new AI tool called AI Transform. This tool allows travel managers to create and upload custom video content using life-like AI-generated avatars to encourage policy compliance.
For business travelers, it gives access to highly specific instructional videos for better engagement, retention, and personalized assistance. This also improves the chances of travel requests being approved upon first submission, saving time and frustration.
Today’s AI travel tech solutions can handle all the aspects of trip planning. Whether you use ChatGPT or another AI travel planner tool, start by inputting your team’s destination, budget, and business trip objectives. The tool will then propose an itinerary that works for the whole team with recommended activities and bookings. These are based on real-time traveler data, price constraints, and available accommodations.
H3: Is there an AI tool to make travel itineraries?
Yes, AI tools can process organizational details to make a travel itinerary. The best AI virtual assistants provide suggestions based on your team’s preferences and browsing history. Corporate travel platforms like Tripeden.com for Business provide customized booking options that fit within the constraints of your company’s travel policy, optimizing planning and ensuring compliance.
Yes, translation is one of the primary uses of AI in business travel. In addition to enterprise-grade DeepL mentioned above, the top AI translation tools for businesses include Google Translate and Microsoft Translator.
Google translates over 100 languages in real-time, using AI-driven automatic speech detection technology. If your team already uses Microsoft products, it’s worth considering Microsoft Translator for easy integration. This tool offers offline translation capabilities as well, which is handy when users are in areas with bad reception.
Chatbots are frequently used by travel management platforms like Tripeden.com for Business. They use machine learning to provide data-driven responses in real time to a user’s prompts. The chatbot scours vast amounts of data to deliver cost-effective and personalized recommendations.
For example, a travel chatbot could update you on a flight’s status and offer alternatives for cancellations, so you can rebook another route for your team and avoid delays.
AI travel tools are improving daily but may still need some fine-tuning on the user’s end. When using an AI virtual assistant, you’ll get better results by being specific with your prompts.
Here are two examples of prompts.
A: Please suggest a meeting space in Berlin.
B. Please suggest a meeting space in Berlin for a tourism industry event. There will be 300 attendees, with multimedia presentations during the day and a cocktail reception at night.
With the second prompt, the AI travel planner has the directions it needs to sift through all the search results related to meeting spaces in Berlin. AI tools do best with detailed instructions.
Business travel management solutions are increasingly using AI to power timesaving business travel tools. But before relying entirely on an AI virtual assistant for your company’s itineraries, there are a few factors to consider.
For travel admins, it’s important to always review AI-generated itineraries and fact-check results before booking.
AI’s impact on business travel is significant. With machine learning and predictive analytics tools that can optimize every trip, you’ll have more time to focus on the details.
It’s well worth integrating AI expense management tools into travel planning apps and corporate travel management solutions. With Tripeden.com for Business, business travelers benefit from recommendations in one convenient, intuitive platform. You’ll be able to book flights, car rentals, and accommodations from an all-in-one dashboard, all while benefiting from exclusive business rates.
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