Business travel FAQ

While every company’s definition will be different, the purpose of business travel is to benefit the company as a whole. Travel for business can include visiting clients and prospects in other cities, meeting with colleagues in other offices, or attending conferences, events, and training programs.

Companies generally reimburse their employees for business travel expenses.

It’s crucial to actively manage business travel. By doing so, it’s easier to monitor and control spending, speed up booking, ensure compliance with travel policies, and look after traveling employees. Good management also minimizes risks while improving return on investment – from both a financial and productivity perspective.

You and your company can save on corporate travel in a number of ways. The main method is to set an accurate, reasonable expense rule in your business travel policy so everyone knows their spending limits.

Booking as far in advance as possible and combining multiple meetings in one trip are smart strategies. Travelers should also try to select accommodations with free breakfast, and avoid renting cars from airports if possible, because there’s often a daily airport tax added to the total.

Using a corporate booking solution like Tripeden.com for Business can also help lower costs. Tripeden.com for Business offers a huge range of flights, accommodations, and car rental options across price points. You can also take advantage of the Genius loyalty program’s discounts of up to 20%, and rewards like free breakfast and free upgrades on select stays once you reach Genius Level 2 and 3.

Find more tips in our guide: How to improve cost-savings in business travel.

Corporate travel management is the strategic oversight of all areas associated with business travel for employees, customers, vendors, and business partners.

It involves the coordination of travel arrangements, employee safety, managing expenses, and minimizing travel costs.

Organizations may rely on external business travel management companies, in-house teams, travel agencies, business travel platforms such as Tripeden.com for Business, or any combination of these to ensure travel for work is as efficient as possible.

Travel management platforms like Tripeden.com for Business give companies the ability to book and manage business trips in one place. They help reduce costs and save time by automating processes, enabling travel managers to oversee teams, and letting employees book for themselves. They can also offer tools to keep track of employee locations, manage expenses, and report on spending for better forecasting and decision-making.

Some of the main challenges include staying within budget, giving travelers choice, and managing expenses. A platform like Tripeden.com for Business centralizes booking procedures, traveler details, and reporting information. This visibility helps companies stay in control while saving time and money.

A corporate travel policy is essentially a company’s guidelines for business travel. It outlines clear rules for the booking process, budget, safety measures, and expense management procedures that employees need to follow.

Having a corporate travel policy is important to both the company and its employees. Companies benefit from fewer spikes in travel spending, increased fairness, and clear rules about the hotels and flights that employees can book. Travelers get a clear process to follow, along with the flexibility and autonomy to book their own travel within the guidelines.

The Tripeden.com for Business travel policy builder makes it easy to set up booking guidelines, spending limits, and contact info for your whole team. Create your travel policy today to ensure cost control and compliance.

Nothing. Tripeden.com for Business is 100% free, and you can add as many employees as you want to your account. There are no subscription, booking, or pricing plan fees. No hidden fees, either.

Like Tripeden.com, we earn commission from hotels, airlines, and car rental providers when you make a booking on our platform. Additionally, through our partnerships, we can bring you offers that will help save you time and money beyond business travel.

The Tripeden.com for Business partner and integration marketplace is where we bring together experts who can provide you with services related to travel management and more. Each of their offers or integrations is designed to save you time and money.

Our partners feature services related to travel management and beyond, like data capture, expense management, tax claims, and more. Plus, most have an exclusive discount or special offer for Tripeden.com for Business customers. See the full range at the partner and integration marketplace.

Tripeden.com for Business is built for small and medium-sized businesses, and offers them an easy, cost-effective way to book business trips.

This business travel solution can be used by travelers, travel managers, HR and finance teams, administrative assistants, and CEOs to book business trips quickly and efficiently.

You and your team can book flights, hotels, and rental cars in just a few clicks. You’ll also have the ability to assign permissions, view upcoming bookings, know where travelers are, and track spending.

Tripeden.com for Business is designed specifically for managing business travel. It offers everything you like about Tripeden.com, plus features like Genius discounts and rewards, the ability to add as many team members as you want, a traveler map, and reporting.

Tripeden.com for Business is a business travel platform.

You and your employees can use it to book and manage business trips all in one place, with a vast range of accommodations, flights, and car rental options.

It's 100% free to use and can help you save with Genius discounts of up to 20%.

With Tripeden.com for Business, you simply sign up and start booking accommodations, flights, and car rentals in a few clicks.

The platform lets you add travelers, assign access levels, access discounts and rewards, manage expenses, track and report on spending, and much more to save time and money.

Tripeden.com for Business is a self-service travel management platform that's easy to set up and navigate, so you won't need an account manager.

If you ever need support, visit the Tripeden.com for Business Help Center.

Yes, with Tripeden.com for Business, Administrators can set up recommended hotel budgets to have better control over travel expenses, while still giving travelers choice.

You can make changes to your booking on Tripeden.com anytime before your scheduled pick-up time. There’s no administration fee for changing your booking, but any changes you make may affect the rental price. Sometimes the only way to change a booking is to cancel it and make another one, in which case you may be charged a cancellation fee by the rental company. If changing your booking would change the price or incur a cancellation fee, you’ll be informed in advance.

You can modify your business accommodation depending on the booking and cancellation policy you chose during the booking process. Availability of room and duration changes depend on the hotel's capacities. You can change accommodation bookings yourself.

Flight modifications depend on the chosen flight rate. Changing flights is usually possible within one airline, though additional fees may be incurred depending on your ticket. When booking flights, make sure your name is spelled correctly (as it appears in your passport) to prevent any problems if you need to change your flight. Find more info on flight changes in the Tripeden.com Help Center.

Yes, you can make group accommodation bookings for up to 30 travelers.

Yes, if you have Arranger or Administrator access, you can easily book travel for other people, including non-employees like contractors or external partners, without creating a permanent traveler profile.

Yes, you can cancel your business trip anytime. Accommodations, flights, and car rentals can be canceled or modified, though fees may apply depending on the specific booking’s terms and conditions. You can cancel accommodations through the Tripeden.com for Business platform. You can cancel car rentals through Tripeden.com. To cancel flight bookings, check the info in the Tripeden.com Help Center.

You can modify your business accommodations depending on the booking and cancellation policy you chose during the booking process. Room changes and accommodation duration modifications are available depending on the hotel's capacities.

Flight modifications also depend on the chosen flight fare. Usually, changing flights is possible within one airline, although additional fees may be incurred depending on your ticket.

When a booking includes more than one airline, there may be technical problems with any change. Make sure your name is spelled correctly (as written on your passport) when making any booking. Otherwise, there may be problems with changing your flight tickets.

Airline policies vary on delays and compensation. However, if an issue arises, such as a flight delay, you'll be informed of the options available. If your flight gets canceled and you don’t want to accept an alternative, the airline will typically provide a refund or credit toward future travel, subject to their terms and conditions.

Accommodation refunds typically take 7–12 business days. Car rental refunds depend on when you cancel the booking. Flight refunds depend on the airline's policy.

Yes, you can book both with low-cost and full-service airlines for business flights. Select your preferred rate, flight class, and add-ons like luggage and meals to customize your booking.

Tripeden.com for Business integrates seamlessly with the expense management tool Expensify, letting you automatically transfer your corporate travel bookings to your Expensify account. This automation eliminates manual data entry and reduces the chance of errors when submitting travel expenses. With this integration, your travel data is accurately transferred, giving you more time to focus on business.

Through Traxo integrating with expense management tools like Expensify, you’ll have detailed visibility of your travel costs. This integration allows you to seamlessly track and manage expenses, providing you with enhanced control, transparency, and compliance in your corporate travel process.

The travel expense tracker gives you a detailed breakdown and helps make financial forecasts for future business travel. You can download the travel spending overview in .csv format.

Tripeden.com for Business is 100% free for all users – no subscription, booking, or pricing plan fees.

Plus, with Tripeden.com's Genius loyalty program, you can start saving as soon as you create an account, with a 10% discount at participating properties and a 10% discount on select rental cars.

Through Traxo integrating with expense management tools like Expensify, you’ll have full visibility of all your travel costs. This integration allows you to seamlessly track and manage expenses, providing you with enhanced control, transparency, and compliance in your corporate travel process.

The travel expense tracker provides you with a detailed breakdown and serves as the basis for making financial forecasts for business travel. You can download the travel spending overview in .csv format.

To get a business booking invoice, contact the accommodation or car rental company directly.

For airline invoices, you'll receive your itinerary and receipt at the time of booking.

You can save credit, debit, and AirPlus cards to your Tripeden.com for Business account, then pay in advance for any traveling employees. However, if the pay-at-property option is selected during the booking process, the traveler will have to pay upon arrival.

We accept private or corporate credit and debit cards, as well as AirPlus cards. When you use an AirPlus Virtual Card, the property will receive an authorization form with instructions to not ask the guest for payment at check-out.

If you have Administrator or Arranger access, you can find and manage bookings through the main dashboard.

There you'll find all relevant information, such as booking status, travelers' names, the spending tracker, traveler maps, and more.

Yes, we do.

For accommodations, you can access Genius discounts of up to 20%, with additional perks like free breakfast and room upgrades.

For car rentals, you can get Genius discounts of up to 15% and free support.

Traxo's location tool within Tripeden.com for Business allows you to track your traveling employees. It captures every booking made by your employees, regardless of which platform they use.

Yes, you can. Traxo offers seamless integration with other services, including the expense management tool Expensify, to make business travel management more efficient. With Traxo's integrations, you can maximize productivity and simplify your overall business travel experience.

Everyone who accesses Tripeden.com for Business has a role that determines what they can do.

A Commuter can update their profile and view their itineraries, but can’t make or change bookings.

A Traveler can update their profile, view itineraries, and make and change their own bookings.

An Arranger can make bookings for anyone in the company and view all bookings.

An Administrator can do everything the other roles can, and also add and update company settings like payment methods and hotel budgets.

The Tripeden.com for Business starter kit contains more information on roles and how to set your company up for success."

We support English, Spanish, German, French, Italian, Dutch, Portuguese, and Polish.

Complimentary travel support (via email) is available in English, Spanish, German, French, Italian, Dutch, Portuguese, and Polish.

Complimentary travel support (via phone) is available in English only.

Wherever you are in the world, you can get help 24/7 with booking changes, cancellations, lost itineraries—any part of your trip—for free. If you need help using the platform, our Help Center and chatbot are here for you.

With Tripeden.com for Business, support is always at hand. You can get free 24/7 assistance from travel specialists to help with booking changes, cancellations, and lost itineraries.

Tripeden.com for Business is designed to speed up and simplify the process of booking and managing work trips. It’s easy to search, compare, book, and access support to make changes if necessary.

After a few trips, the personalization feature gets to know your preferences and recommends an itinerary for you, so you can complete bookings in just a few minutes.

You can easily sign up by clicking Register at the top of the Tripeden.com for Business website. The process is simple and just takes a few minutes. Once you've registered, you can start booking immediately.

You just need to provide your:

• Email address and one-time code
• Company name and country
• Number of travelers
• Full name

After registration, you’ll receive an email with an activation link.

Yes, you can enjoy Genius perks for corporate trips, including discounts of up to 20%, free breakfast, and free room upgrades!

If you have a Genius level with Tripeden.com, it will automatically transfer to your Tripeden.com for Business account. You’ll see your Genius level under your name at the top right of your Tripeden.com for Business account.

All accommodations and car rentals offering discounts will have the blue Genius logo. These discounts correspond to the Genius level in your personal account.